September 3, 2019

 

OFFICIAL MINUTES OF THE BAYCREST HOMEOWNER’S ASSOCIATION 

BOARD OF DIRECTOR’S MEETING 

Struck Residence – Tuesday, September 3, 2019 

 

President Monte Struck opened the regular board meeting at 7:00 p.m. 

Board members present: Monte Struck, David Baukol, Mike Chevalier, Terry Thompson, and Lynn Jordheim.  Jordheim agreed to serve as acting secretary for purposes of keeping minutes of this meeting. 

Also present:  Virgil Christianson, Treasurer; Chet Bisel, Bookkeeper; Jonathon McIver, Property Manager; Residents Larry Lang, Dick Cordes and Jim Steinle.
 

Agenda Approval: A motion was made by Jordheim, seconded by Baukol to approve the agenda with the addition of a discussion item to be presented by Lang and Cordes. Motion carried. 

Minutes Approval: A motion was made by Baukol, seconded by Thompson, to approve the Board minutes from the meetings held July 9 and August 10, 2019.  Motion carried. 

Property Manager Report: Jonathon Mciver reported the following

      1. Mciver presented an invoice for caretaker work in the amount of $440.00.

      2. Mciver reported that the 220 v power line cable leading to Lift Station #6 has been buried, as previousely directed by the board.

     3. McIver and Struck reported that new PH testing kits for the pool have worked very well.

     4. Mciver reported that a bid had been obtained from Rasmusson in the amount of $3500 to repair Hagert's driveay, and that additional bids would be obtained.  He advised that Gordy Hagert told him the work does not need to be done this fall.

Communications: Larry Lang and Dick Cordes described to the board the nature of drainage issues affecting their properties and said they have had discussions with contractors about possible solutions. After discussion, they said that they would obtain  more information from the contractors. 

Treasurer’s Report: Christianson/Bisel presented the Treasurer’s Report.   The August 31, 2019 Eagle Bank Checking account plus the Money Market Savings account equaled $48,539.78, the CD Reserve Accounts dedicated to Water and Sewer was $15,527.90 and Roads was $67,506.59 and the Reconciliation report showed a total checking, savings, and CD bank balance of $171,966.32.  From August 11, 2019 through September 3, 2019, 09 checks were written for a total of $6,614.63. There were 04 deposits for a total of $12,076.54. The August 31, 2019 Balance Sheet was presented showing a balance of $171,966.32, including the CD investments of $123,426.54 with Accounts Receivable of $121,729.33.  Six accounts were overdue and will be charged interest as per the policy.  The August 31, 2019 P & L statement showed total revenue to date of $79,362.07 and expenses to date of $25,497.61. The August 31, 2019 cash flow statement was reviewed. 

A motion was made by Baukol, seconded by Jordheim to approve the Treasurer’s Report. Motion carried. 

 

COMMITTEE REPORTS 

Architectural Report: Chevalier presented a proposal from Rambows to build a patio adjacent to the end of their existing paver walkway.  A motion was made by Jordheim, seconded by Baukol, to refer the proposal to the architecture committee.  Motion carried.

Capital Improvement Report: Christianson presented the updated Capital Improvement Project report.  The budget of $75,780 showed expenditures of $12,981 and a balance of $62,789.19.  The report included the approved projects plus the anticipated marina and storage expenses. 

Pool: The pool is officially closed for the season as of Labor Day.  The pool required considerably less propane and lost less water this year than in previous years. The pool ran well this season, and there were no major repairs needed.  The caretakers of the pool have agreed to do it again next season.

A motion was made by Baukol, seconded by Struck, to amend the pool rules by modifying rule no. 1 to read as follows:

The pool is for use by Baycrest residents and their guests only.  Although owners are not required to attend the pool with their guests, they are responsible for their guests following the posted rules.  The owners are also responsible for any damages that area assessed by the board for negligent behavior by their guests.

The motion passed.

Beach and Marina: The dock system and lifts are scheduled to be removed on Friday, October 4, 2019.  Boats must be removed from the dock area no later than October 3, 2019.  All lifts to be removed by the contractor must be left in the raised position.  Chet Bisel will send out a notice to affected boat owners.

Safety: John Wigdahl, the chair of the safety committee, submitted his resignation from the committee.  Jim Steinle was appointed as the new chair of the safety committee.

Beautification: Struck reported that Mary Jordheim and he had finished painting the Baycrest entrance sign by the lake.  Board members expressed their appreciation to them for this project.  Clean up day, which was rained out in the spring, has been rescheduled for Saturday, September 28, 2019.

CC&R Committee: Jordheim reported that the committee has submitted final comments to attorney Mike Cass, and would ask that the board schedule an information meeting with the membership, to be followed by an official meeting seeking adoption by the HOA membership.  Dave Baukol asked the board to act on a proposed motion that he had drafted which would allow him to pay only one lot fee.  He recused himself from taking any action due to conflict of interest.  No other member of the board moved for its passage.  Jordheim moved, and Struck seconded, that the informational meeting be scheduled for 10:00 a.m. on October 5, 2019, to discuss the proposed new CC&Rs and the proposed shared access agreement presented by Mike Chevalier, and that the meeting to consider approval of the new CC&Rs be scheduled for 10:00 a.m. on October 26, 2019.  Motion carried.  The location of the meetings is to be determined.

Old Business: 

  1. Street Lights: No contracts have yet been let for installation of lights.  Struck said he will follow up with McIver and Denny’s electric to obtain a more specific work proposal.
  2. Road Re-Construction Proposals:  Thompson reported that work could begin on phase one of the Baycrest Road project, which stretches from near the entrance to the storage area to the area beneath the pool, within the next week or two, but that no firm date had been established.
  3. Shared Access Agreement:  There was some further discussion of the proposed shared access agreement with Carole Chevalier Trust and Baycrest Homeowners Association for portion of Baycrest Road leading from the entrance from Highway 17 to the area near the intersection of Golf Cart Trail.  No further action was taken.

 

New Business:  

  1. Virgil Christenson has resigned as secretary.  No one has been identified as a certain candidate to replace him, but Chevalier said that Katherine Chevalier may be interested.  He was asked to inquire further about her interest.
  2. Jordheim expressed concern over the increasing overgrowth in the pond areas and increasing number and size of wetland areas in Baycrest, and suggested it may be worthwhile to consult with a hydrologist about those concerns as well as the drainage issues raised by Lang and Cordes.  Jordheim will make further inquiry and report back to the board.  Struck will inquire with the County and Fire Department about burning the foliage in some of these areas.
  3. Jordheim reported that he had a discussion with a DNR arborist about black knot fungus.  He was told that the spores for the fungus were “ubiquitous” in the woods of Pope County, and therefore eliminating affected trees in Baycrest would not prevent its spread to other trees.  He was also told that the fungus only affects stone fruit trees, and posed no risk to other types of trees.  Finally, he was told that the fungus poses no threat of health problems in humans.  Chair Struck directed that removal of black knot fungus affected trees be deleted from the tree removal list.
  4. McIver reported that the large basswood tree which had been cut down below Karen Wright’s home in November, 2018 was still laying there and interfered with the bottom of her outdoor stairs.  Removal of that tree had been the number one item on the tree removal list.  A motion was made by Baukol, seconded by Chevalier, that McIver proceed to have Mighty Oaks move the log portions to an area where they can removed by McIver.  Motion carried.

 

Discussion:

 Next Meeting: The next meeting of the Baycrest HOA Board of Director’s is scheduled for September 23, 2019, 7:00 p.m., at the Struck residence. 

 Adjournment: A motion to adjourn the meeting at 9:45 p.m. was made by Jordheim, seconded by Baukol. Motion carried.

Respectfully submitted: 

Acting Secretary, Lynn Jordheim